“It’s about better doctors”: exploring the purpose, structure, and function of competency committees in medical school

Abstract Purpose Competency committees serve as a holistic mechanism for determining whether learners have reached thresholds for advancement. In the United States, standards for competency committee operations are mandated throughout graduate medical education (GME) programs. Although similar committees have become increasingly prevalent in undergraduate medical education (UME), there is no external standard for their operations, and research is limited. This study aimed to address gaps in understanding the purpose, structure, and function of UME competency committees in US medical schools. Method This study was part of a larger focused ethnography conducted across 7 US MD-granting programs. Data were collected between April 2023 and November 2024 from site-specific documents (n = 21) and semistructured interviews with chairs (n = 7), an administrator (n = 1), and founders (n = 7) of the respective competency committees. Interviews were recorded and transcribed verbatim. The authors incorporated an interpretative approach to analyze data: generating and refining codes, developing institutional case summaries, and identifying emergent analytic ideas. Results Participants developed competency committees to serve as a critical component toward the aim of realizing a true competency-based education model. Despite the similar purpose, outcomes were variable, ranging from feedback and coaching to advancement and remediation. Competency was defined and operationalized locally; some identified numerical thresholds, whereas others favored individual judgment. Workload was commonly distributed between subgroups or subcommittees to navigate the large learner volume. Other critical considerations included the relationship between the competency committee and advancement committees, roles and responsibilities of members, and mitigation of conflicts. Conclusions Although significant variability existed, participants encountered similar decision points, which illustrate key considerations for competency committee implementation in UME. This work provides a detailed description of competency committees in US medical schools, with important contrasts to GME, laying the groundwork for future research and best practices.