Supporting Equipment Allocation for Multiple Projects in ERP Systems—Functionality Extension in IFS Applications

Many organizations execute multiple projects simultaneously, competing for limited resources, including specialized and expensive equipment. Managing such multi-project environments requires advanced planning and decision-making. An additional difficulty is taking into account the possibility and profitability of using internal and external resources. The construction industry is a particularly demanding example of this scenario, where simultaneously executed projects must share high-value equipment with limited availability. Project management planning with resource allocation is supported by various types of IT tools. ERP (enterprise resource planning) systems are particularly useful in this regard, as they use the organization’s transaction data directly, but only offer basic project support. Therefore, it is necessary to extend their functionality in order to fulfill the expected functional requirements of business users, with particular emphasis on the provision of a consistent, graphically supported interface. This article proposes an algorithm to support decision-making on equipment allocation in a multi-project environment, taking into account the use of own and third-party equipment. A case study is presented demonstrating the practical implementation of the proposed solution in the IFS Applications ERP system. The developed extension supports users through graphical and numerical presentation of machine workloads across multiple projects.