Design and Development of Smart Notes Management System Using Firebase and AI

The rapid adoption of digital learning resources in academic environments has significantly improved the distribution and accessibility of educational materials. However, existing methods of sharing academic notes through informal channels such as messaging platforms, emails, and cloud storage often lead to issues including file duplication, outdated materials, lack of version control, and poor organisation. This paper presents the design and development of a Smart Notes Management System that provides a centralised platform for storing, organising, and managing academic notes using Firebase cloud services. The proposed system incorporates role-based access control for administrators, tutors, and students, ensuring structured management of academic resources based on academic year, semester, and subject. Additionally, an AI-assisted module is integrated to generate concise summaries and extract metadata from uploaded documents to enhance document readability and navigation. Experimental evaluation demonstrates that the proposed system improves accessibility, reduces redundancy, and provides a scalable solution for academic note management.