Lost in oblivion: the widespread non-archiving of research records

Effective archiving of research materials and records is essential for advancing modern science. While previous research highlights deficiencies in data management and calls for improved policies, it often overlooks the role of Freedom of Information (FOI) legislation, which mandates proper records management in many countries. This study examines the implications of FOI legislation for research data management, focusing on why research materials are rarely archived in Sweden despite legal obligations for public universities. Through 15 semi-structured interviews with university archivists, the study utilizes infrastructure theory to analyse challenges in implementing formal archiving. Findings reveal that, despite legal mandates, research materials often remain unarchived due to inadequate infrastructure, insufficient resources, contradictory legal frameworks, and cultural resistance. Outdated IT systems, lack of standardization, and unclear roles further hinder efficient archiving. Archivists advocate for harmonized regulations, standardized metadata practices, and technical solutions tailored to disciplinary needs. The study underscores that enacting laws and policies is insufficient; successful implementation requires a shared understanding of archival value, practical feasibility of archiving, and institutional commitment. These insights inform policymakers, universities, and infrastructure providers in developing strategies to integrate archiving into research workflows, ensuring long-term data preservation and accessibility.