Prior to the conference, backgroundmaterirdsweke prepared for all of the delegates, recorders,observers,andplanningcommitteemembers Thesematerialsweresentin a binder to everyone2 weeks before the conference.The followingmaterialswere included:(a) a cover letter that asked participantsto be well versedin the materialsprovided,outlinedthe materials,and briefly describedthe format of the conference,(b) a list of delegates,their addresses,telephone,and fax numbers,(c) the outlineof the majorissuesto be discussedat the conference
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H.J. Hannay (1998) studied this question.