Effective Shared File Management in Cloud Storage for Collaborative Research: Lessons from Successful Cases

Cloud storage is widely used by researchers for collaborative projects, offering clear benefits for data sharing and collaborative work. However, managing shared files in cloud storage can be challenging, especially when collaborators have different personal information management practices. By conducting a grand‐tour interview and semi‐structured interviews with 30 researchers across disciplines in the United States, this study explored different strategies researchers use for managing shared files and identified three successful cases. These cases revealed effective strategies, including developing a set of rules for managing files, creating a guide file, and providing a training session. In particular, the results showed that even small efforts can significantly enhance the organization and accessibility of research files. This study deepens our understanding of shared file management and provides practical strategies that can support more effective shared file management for collaborative research projects.