Building an Approval Workflow in Power Automate — Digitizing Paper and Email-Based Approval Requests (archived 2026-07-27)

Key Points

• The aim is to provide a practical guide for transitioning from paper and email-based approval processes to digital workflows using Power Automate.
• Describes types of approval actions and the use of digital tools such as Forms, SharePoint, and Teams.
• Discusses strategies for record preservation given run-history retention limits.
• Explains handling rejections and resubmission workflows.
• Demonstrates how digitizing approval forms can streamline processes and reduce dependency on paper.
• Highlights the integration of various tools to create a cohesive approval workflow.
• Offers practical tips to manage record retention effectively within digital systems.