Manajemen Kearsipan di Pondok Pesantren Al-Faruqi: Praktik Manual dan Tantangan Digitalisasi

Inefficient document retrieval can hinder administrative services in Islamic boarding schools. However, contextual evidence regarding manual archival practices, retrieval constraints, and initial digitalization readiness in pesantren remains limited. This study aims to examine archival workflows, document storage and retrieval procedures, management constraints, and initial digitalization efforts at Al-Faruqi Islamic Boarding School. A qualitative approach with a case study design was employed. Data were collected through observation, interviews, and documentation, then analyzed by reducing information according to the research focus. The findings indicate that archival management relies on handwritten records, classification by document type, and storage in folders and filing cabinets. Foundation inventory records constitute the largest category of managed archives, while annual activity documents are among the most frequently retrieved. Retrieval is conducted manually by checking folders according to document classification, which becomes more time-consuming as the volume of records increases. Limited administrative personnel further constrain archival management. Initial digitalization readiness is reflected in staff training on digital systems and the storage of important documents in PDF format on computers, although these practices have not yet developed into a fully integrated system. These findings imply the need to strengthen archival governance through standardized procedures, improved staff competencies, and gradual digitalization supported by document retrieval, security, and backup mechanisms. This study provides context-specific insights to inform the development of more systematic and adaptive archival management practices in Islamic boarding schools